What is Volunteer Scheduling?
Volunteer scheduling refers to the process where program coordinators organize volunteer data, event details, and volunteer tasks. The process is usually done with the help of two approaches listed below:
- Old School Volunteer Scheduling
It is known as the “top-down” approach where more than one decision maker is involved with all the necessary steps of volunteer scheduling. It is a detailed method with high efficiency, and a lot of organizations prefer using this approach due to the simplicity it offers.
It is a relatively new method that makes use of volunteer management software where volunteers can register by themselves and choose their work and timings. It is a seamless method that makes use of cloud-based technology to store and organize all important data.
7 Benefits of Using Cloud-Based Volunteer Scheduling
- Minimum management: With cloud-based volunteer scheduling, there is a reduced load on organization staff to organize and manage all volunteer data. The digital services provide seamless management features, which makes volunteer scheduling a convenient and hassle-free process. Organizations can make use of cloud-based volunteer scheduling to achieve more successful volunteer programs.
- Better accessibility: The accessibility of cloud-based software for volunteer scheduling is possible from anywhere. Organizations may have to pay a fee to access the required features and integrate them according to program requirements. It also provides easy access to all stored data instantly when needed.
- Reduces administrative hurdles: There may be several administrative tasks that are tedious and time-consuming, which would otherwise be involved with volunteer scheduling. With the help of cloud-based technology, these tasks can be simplified, and thus help save time that can be better spent on other work. Cloud-based service eases the administrative work involved in volunteer scheduling.
- Reliable: Cloud-based services run on updated infrastructure that makes them highly reliable. For volunteer scheduling, the use of such technology can ease the different steps involved and help organizations run more successful volunteer programs in the future.
- Data control: With the help of cloud-based technology, all data involved with volunteer scheduling is stored in one place. This makes it easier to manage and control all necessary information and access it depending on organizational needs.
- Cost-effective: Cloud-based technology proves to be more cost-effective for organizations due to its easy management and reduction of other administrative tasks. A simple periodic fee allows organizations to access and use different features that will help them simplify the steps of volunteer scheduling.
- Software updates: Cloud-based technologies receive periodic software updates, which keep them up-to-date with all the latest features. Organizations using the technology will always get access to new and reliable services, which will help them make volunteer scheduling more simplified and efficient.
7 Cons of Cloud-Based Volunteer Scheduling
- High-speed internet necessity: All cloud-based technology will need high-speed and uninterrupted internet availability for access and use. If organizations do not have a reliable internet connection, using a cloud-based service for volunteer scheduling will prove to be challenging and slow down operations.
- Downtime: Without a continuous and speedy internet connection, services can be interrupted and have outages which may disrupt the volunteer scheduling process of an organization. It may also lead to data loss with sudden disturbances, thus reducing the efficiency of any process in place.
- Limited control of infrastructure: While cloud-based technology comes with several features that may enhance the volunteer scheduling process of an organization, there is limited control over the infrastructure that manages all the data. Organizations have to comply with the way data control works with a particular service with little to no room for any modification.
- Continuous costs: Most cloud-based technology works on subscription payments, which means that organizations will need to pay a fee periodically to gain access to the service and its features. This may prove to be challenging for those organizations that may not have the room in their budget to fit such continuous payments.
- Technical hurdles: Cloud services may be prone to server failures or other hindrances that are out of the organization’s control. Such technical issues may cause volunteer scheduling to slow down and be interrupted in crucial moments.
- Security: Another disadvantage of cloud-based services is their vulnerability to data breaches. Unless the infrastructure is highly secure, there is a risk of data loss which can compromise valuable information of different organizations using the service.
- Limited flexibility: Organizations become dependent on the functioning of a cloud-based service which doesn’t allow space to make any changes. There is no flexibility to avail certain features, and organizations have to choose what to have and what they should give a miss.
Volunteer scheduling is an important step for running successful volunteer programs. Using cloud-based technology can indeed enhance the different steps involved. However, it is necessary to keep in mind the challenges as well when choosing the technology for volunteer scheduling use.